Pregnancy Discrimination Sample Letter

Pregnancy discrimination occurs when an employer takes adverse action against an employee because they have become pregnant. For example, perhaps an employer feels a pregnant employee will have less time to devote to their job, and thereby denies them a promotion they had earned.

You may have a discrimination claim if you have been the victim of such treatment. Although it is wise to enlist the help of a pregnancy discrimination lawyer in these circumstances, you should also send an official complaint letter to Human Resources (HR) in response to the pregnancy discrimination you have experienced. This guide will help you write a professional letter to HR addressing your concerns.

What To Include In A Pregnancy Discrimination Letter 

The specific details of a pregnancy discrimination letter will vary depending on the specific circumstances. That said, it should follow this basic format:

  • Introduction: Write your letter in business format with a clear subject line. In the introduction, state your name and your position at the company. Proceed to explain—in general terms—your reason for contacting HR.
  • Body: The body of your letter is where you will more thoroughly explain the nature of the discrimination you have experienced. It is important to be as thorough and honest as possible when writing this section. You should explain all instances of discrimination you have experienced, including the names of all those involved. You may also describe the negative consequences you have dealt with as a result of your mistreatment.
  • Conclusion: In this section of the letter, you can explain the next steps you hope HR will take. It is important that you make sure your request is both realistic and reasonable. For example, you should not necessarily demand that the individuals involved in your mistreatment lose their jobs. Instead, you can request that HR investigate the matter further.

You may feel tempted to express anger and other strong emotions in your letter. Although it is important to explain in honest terms the way in which your experience(s) of mistreatment has affected you, you must also be professional in your tone.

Sample Pregnancy Discrimination Letter  

Dear [name of HR representative],

I am [your name and your position within the company]. I am writing to formally notify you of mistreatment I have experienced that I believe qualifies as pregnancy discrimination. 

I did not experience any mistreatment before my supervisor and coworkers became aware of my pregnancy. Since announcing my pregnancy, the following have occurred:

  • My supervisor has, on multiple occasions, questioned how my pregnancy may impact my ability to perform my work duties. I have attached relevant emails.
  • No one has reasonably accommodated my pregnancy-related needs, such as the need to use the restroom more frequently.
  • My supervisor has reacted negatively when I have requested time off for prenatal appointments.

I can provide more information during a meeting with HR. This is merely an initial letter alerting you to my concerns. Thank you for reading, and please let me know if you have any questions for me.


[Your Name]

Get Help With Your Discrimination Claim 

You should be aware that HR may not sufficiently address the problem when you file a complaint. As such, it may be necessary to take legal action to address these matters.

If you plan on doing so, you should strongly consider hiring an employment attorney. Their expertise may improve your odds of achieving a fair outcome. To get started, complete the Free Case Evaluation on this page to find and get connected with an independent, participating attorney who subscribes to our site and accepts cases in your area.

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