Sample Transgender Discrimination Complaint Letter to HR

If you have been a victim in your workplace of transgender discrimination, you have the right to complain to your employer and request that the discrimination be stopped. Examples of transgender discrimination include, being asked inappropriate questions about your transgender or surgical status, missed being promoted due to being transgender, not being allowed direct contact with clients because you identify as transgender and being subjected to physical violence and sexual assaults within the workplace by your employer or co workers.

You need to compile a transgender discrimination complaint letter describing your transgender discrimination. Before you do this you should ensure you report your transgender discrimination in a timely manner as you are only given a certain number of days after the incident to file a complaint about transgender discrimination.

Before you start to write your complaint letter you should review your company’s policy on discrimination and follow any instructions listed. If your employer has more than 15 employees, it has to conform to anti transgender discrimination laws and if it doesn’t you have the legal right to complain and be compensated for transgender discrimination.

As HR and employers don’t always respond readily when a complaint about transgender discrimination takes place in the workplace, instead of discussing the complaint face to face with your employer you should write a complaint letter which includes all the details about the transgender discrimination.

You can keep this in a safe place, but if you discuss the matter face to face it is not so easy to keep a record of the conversation. The complaint letter can be used if you need to file a complaint with the Equal Employment Opportunities Commission (EEOC) because your HR ignores your request to solve your transgender discrimination.

Writing the Complaint Letter

There are certain ways the complaint letter should be laid out as outlined below.

The Subject line

  • Have a clear subject line such as “Official Complaint of Discrimination”

The Addressee(s)

  • Send the official letter to several people which should include HR and higher executives.

Body of the letter

  • Make sure everything you write is clear and easy to understand.
  • Include date, time, and locations where the gender discrimination took place.
  • If there are any witnesses mention their names and contact details.

Final Words

  • Keep it professional
  • Thank them for looking into the matter

Sample Transgender Discrimination Complaint Letter  

Re: Official Complaint Against John Brown for Transgender Discrimination

Dear Mr. Lowrie

My name is Jeremy Smith and I have been working at the firm since June 2020. I am writing this letter to file a formal complaint against my supervisor, John Brown, with whom I have been working for 12 months since June 2020.

On May 26th 2021, John was heard saying at a meeting that “Jeremy will never get promoted to be a manager because transgender employees are never offered promotion”. This discriminatory comment was heard by William Jones from the Sales Department and Katie Black from the Finance Department. Please find attached witness’ statements to support the transgender discrimination.

The evidence proves that this is a case of transgender discrimination which has significantly affected both my ability to do my good job well and has also had a marked effect on my mental health. Therefore, I am asking for your help in resolving this issue. I hope that we can meet as soon as possible so that we can negotiate a solution.

I appreciate the time you have spent considering my complaint and look forward to finding a solution.

Yours sincerely,

Jeremy Wilson

What You Can Do Next

If you think you have been a victim of transgender discrimination in the workplace, get the help you need from an employment law attorney today. The lawyer can help you write the transgender discrimination complaint letter and work on your behalf to find a solution.

If a resolution cannot be found, the lawyer can help ensure you have sufficient evidence to support your transgender discrimination case so that you can file your complaint with the Equal employment Opportunities Commission (EEOC) who can give you the right to file a lawsuit for compensation due to transgender discrimination.

Fill Out a Free Evaluation Form!

Additional Resources